How to Calculate Leave Pay for Contract Staff in Nigeria

Understanding how to correctly calculate leave pay for contract workers is super important for Nigerian businesses aiming to follow the Labour Act. Hence, we’ve provided a comprehensive guide that offers clear, step-by-step instructions to calculate leave pay accurately.

The Importance of Correct Leave Pay:

According to Nigeria’s Labour Act, contract employees should get paid time off based on how long they’ve worked. If someone has worked for 12 months straight, they get 12 days off. If it’s less than 12 months, they get 1 day off for each month worked.

Making sure you calculate the right amount for leave pay is important as it helps you follow the rules and avoid conflicts with employees, legal trouble, and protects your company’s reputation. When workers feel fairly compensated during their time off, they’re more likely to stay motivated and loyal.

Important things to think about when calculating out Leave Pay:

Time- How long the person has been working – this tells you how many days off they’ve earned.
Pay- How much they get paid – Leave pay includes their daily wage, including basic salary and any extra allowances.
-Public holidays – These don’t count as leave days, but they still get paid for them.
Accrued leave – Leave builds up over time as employees work, but it usually expires if they don’t use it within a year.
Notice- Giving notice – Employees need to let you know in advance before they take their leave.

How do you calculate leave entitlement?

This is done based on how many months the person has been working:
– If it’s been 12 months or more, they get 12 days off.
– If it’s less than 12 months, they get 1 day off for each month worked.

Step-by-step guide to calculating leave pay:

To get it right follow these steps carefully:
Length of service – Verify start dates to determine leave days owed.
Rate of pay – Leave pay equals the daily wage including basic salary and allowances.
Public holidays – Don’t count as leave days but are paid additionally.
Accrued leave – Entitlement accrues as staff work and expires if unused yearly.
Notifications – Workers must provide sufficient notice before leave.

Example 1:

John has worked for 16 months and earned 12 days of leave. His monthly wage is N50,000 plus N5,000 allowance, and he works 20 days per month.
– His gross pay: N50,000 + N5,000 = N55,000
– Daily wage: N55,000/20 = N2,750
– Leave days: 12
– Gross leave pay: 12 x N2,750 = N33,000
– After deductions of N3,000, his net leave pay is N30,000.

Example 2:

Sandra has worked for 7 months, so she earned 7 days of leave. Her monthly wage is N30,000, with no allowance, and she works 22 days per month.
– Her monthly wage: N30,000
– Daily wage: N30,000/22 = N1,364
– Leave days: 7
– Gross leave pay: 7 x N1,364 = N9,548
– After deductions of N1,500, her net leave pay is N8,048.


According to section 11 of the Nigerian Labour Act, which states that either party to a contract can terminate an employment contract, provided a prior notice is given. it goes further to state the duration of notice to be given in relation to your years with a particular employer. Thus an employer or employee who wishes to terminates an existing contract should give; For contracts of 3 months or less: 1 day notice For contracts lasting more than 3 months but less than 2 years: 1 week notice For contracts lasting more than 2 years but less than 5 years: 2 weeks notice For contracts lasting 5 years or more: 1 month notice is required.

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